Permit To Work A Complete Guide - 2020 Edition. Gerardus Blokdyk

What gets examined?

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      75. Is there a clear Permit-to-work case definition?

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      76. Have the customer needs been translated into specific, measurable requirements? How?

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      77. How do you manage changes in Permit-to-work requirements?

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      78. What information do you gather?

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      79. Has your scope been defined?

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      80. What specifically is the problem? Where does it occur? When does it occur? What is its extent?

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      81. What baselines are required to be defined and managed?

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      82. Are there different segments of customers?

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      83. Does the team have regular meetings?

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      84. Is there any additional Permit-to-work definition of success?

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      85. Has a project plan, Gantt chart, or similar been developed/completed?

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      86. What are the compelling stakeholder reasons for embarking on Permit-to-work?

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      87. Has a team charter been developed and communicated?

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      88. How often are the team meetings?

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      89. Is special Permit-to-work user knowledge required?

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      90. Has a Permit-to-work requirement not been met?

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      91. Is Permit-to-work currently on schedule according to the plan?

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      92. What is the context?

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      93. Have all of the relationships been defined properly?

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      94. Do the problem and goal statements meet the SMART criteria (specific, measurable, attainable, relevant, and time-bound)?

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      95. What would be the goal or target for a Permit-to-work’s improvement team?

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      96. What are the core elements of the Permit-to-work business case?

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      97. Has the direction changed at all during the course of Permit-to-work? If so, when did it change and why?

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      98. How can the value of Permit-to-work be defined?

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      99. How do you gather requirements?

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      100. What are the tasks and definitions?

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      101. How did the Permit-to-work manager receive input to the development of a Permit-to-work improvement plan and the estimated completion dates/times of each activity?

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      102. What key stakeholder process output measure(s) does Permit-to-work leverage and how?

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      103. Is the team adequately staffed with the desired cross-functionality? If not, what additional resources are available to the team?

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      104. What scope to assess?

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      105. What is the definition of Permit-to-work excellence?

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      106. How do you hand over Permit-to-work context?

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      107. How is the team tracking and documenting its work?

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      108. Has/have the customer(s) been identified?

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      109. What scope do you want your strategy to cover?

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      110. Are there any constraints known that bear on the ability to perform Permit-to-work work? How is the team addressing them?

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      111. Who is gathering Permit-to-work information?

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      112. Are the Permit-to-work requirements complete?

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      113. What is out-of-scope initially?

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      114. Does the scope remain the same?

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      115. What Permit-to-work requirements should be gathered?

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      116. Who approved the Permit-to-work scope?

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      117. What critical content must be communicated – who, what, when, where, and how?

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      118. What are the record-keeping requirements of Permit-to-work activities?

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      119. How do you manage unclear Permit-to-work requirements?

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      120. Do you have a Permit-to-work success story or case study ready to tell and share?

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      121. How was the ‘as is’ process map developed, reviewed, verified and validated?

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      122. What system do you use for gathering Permit-to-work information?

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      123. Are different versions of process maps needed to account for the different types of inputs?

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      124. What is a worst-case scenario for losses?

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      125. Is the improvement team aware of the different versions of a process: what they think it is vs. what it actually is vs. what it should be vs. what it could be?

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      126. Are accountability and ownership for Permit-to-work clearly defined?

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      127. How do you manage scope?

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      128. How will variation in the actual durations of each activity be dealt with to ensure that the expected Permit-to-work results are met?

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      129. What Permit-to-work services do you require?

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      130. Do you all define Permit-to-work in the same way?

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