Teach Yourself VISUALLY Google Workspace. Guy Hart-Davis

to display the Gender screen. You can then click Female ( changes to ), click Male ( changes to ), click Rather not say ( changes to ), or click Add custom gender () and specify a custom gender.

      See the tip for information on your choices on sharing personal data.

      TIP

      What are my choices for sharing my personal info?

      The Google Account screens offer three choices for information such as your birthday and your gender. Click Only you () to prevent others from seeing the information. Click Your organization () to let people in your organization see the information but prevent anyone beyond the organization from seeing it. Click Anyone () to allow anyone to view the information.

Using Google Workspace on Mobile Devices

Working on mobile devices, such as smartphones and tablets, is an integral part of many jobs, and Google Workspace gives you the tools to carry your work with you and carry it out wherever you are. Google provides versions of Google Docs, Google Sheets, Google Slides, and other apps for both Android and Apple’s iOS, enabling you to create, edit, and share content on Android phones and tablets, iPhones, iPads, and the iPod touch. Google also provides Android and iOS versions of Gmail, Google Drive, and some other apps.

      Install and Run a Google Workspace App on Android

      To install a Google Workspace app on Android, tap Play Store () on the Home screen or in the App Drawer to open the Play Store app. Tap Search and type your search term; this example uses google docs. Tap the appropriate search result (A) to display the list of matching apps. Identify the appropriate app, and then tap Install (B). When installation completes, you can run the app by tapping Open on the app’s entry in the Play Store app or by tapping the app’s icon, such as Google Docs (), in the App Drawer.

      With the app open, follow the prompts to sign in and authenticate yourself. You can then browse your documents, and tap the document you want to open (C); alternatively, tap New (; D) to start creating a new document in the app.

      The app opens the document, and you can view and edit the document. In Google Docs, tap Edit (; E) to switch from viewing a document to editing it; the keyboard appears, and you can use it to enter text. Tap Done () in the upper-left corner of the screen when you want to switch back to viewing the document.

      Install and Run a Google Workspace App on iOS

      To install a Google Workspace app on iOS, such as the iPad used here, tap App Store () on the Home screen or in the App Library to open the App Store app. Tap Search () to display the Search tab, and then type your search term (F); this example uses google drive. Look at the search results that appear, locate the Google Workspace app, and then tap Get (G). When the installation finishes, you can run the app by tapping Open on the app’s entry in the App Store app or by tapping the app’s icon, such as Google Drive (), on the Home screen.

      The first time you open the app, follow the prompts to sign in and authenticate yourself. After that, you can tap the appropriate icon on the navigation bar at the bottom of the screen to display the category you want to use: tap Priority ( changes to , H) to display the Priority category, tap Workspaces ( changes to , I) to display the Workspaces category, tap Shared ( changes to , J) to display the Shared category, or tap Files ( changes to , K) to display the Files category. You can then tap the file you want to open.

      Alternatively, tap New (, L) to start creating a new document in one of the apps.

CHAPTER 2

      Managing Files and Folders in Google Drive

Your Google Account includes space on Google Drive, Google’s online storage service. In this chapter, you first explore Google Drive, create folders, upload existing files and folders, and enable Offline Mode. You then learn essential operations, from opening, moving, and renaming files and folders to putting them in the Trash — and recovering them if necessary. You also learn how to work with Microsoft Office documents and streamline your work with workspaces.