Teach Yourself VISUALLY Google Workspace. Guy Hart-Davis

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CHAPTER 1

      Getting Started with Google Workspace

In this chapter, you learn what Google Workspace is, meet the suite’s apps, and get an executive overview of the various account types available and how to sign up for Google Workspace. You then discover how to sign in, how to run apps, and how to configure your profile information and photo. You also learn about using Google Workspace on mobile devices.

       Understanding What Google Workspace Is

       Meet the Google Workspace Apps

       Evaluate Google Workspace and Choose an Edition

       Sign Up for Google Workspace

       Sign In to Google Workspace

       Run an App

       Set Your Profile Information and Photo

       Using Google Workspace on Mobile Devices

Understanding What Google Workspace Is

Google Workspace is a suite of web applications and services built on Google’s client computing infrastructure. Google Workspace’s apps include the Gmail email service; the Google Drive online storage service; the Google Docs, Google Sheets, and Google Slides productivity apps; the Google Keep notes app; the Google Forms app for designing forms, distributing them, and collecting their responses; and various communications apps, such as Google Meet and Google Chat.

      Google launched the service as Google Apps for Your Domain in 2006, renamed it to G Suite in 2016, and rebranded it as Google Workspace in fall 2020.

      Google Workspace Is a Business-Focused Service

      Google is universally known for the free services it provides to consumers in exchange for some of their personal information. For example, consumers can use the Google search engine, the Gmail email service, and the Google Hangouts chat and videoconferencing service for free.

      By contrast, Google Workspace is a business-focused service with a monthly fee per user. Many of the apps and services included in Google Workspace are the same as those available to and widely used by individual consumers, but Google Workspace brings them together into a comprehensive suite that delivers extra features and enhanced capabilities. For example, Google Workspace enables an organization to use its own domain for email addresses, provides administrative tools for creating and managing user accounts, and offers larger amounts of storage on Google Drive.

      Users Access Google Workspace via Google Accounts

      A Google Account is a single credential — a username and password pair — that gives you access to Google apps and services.

      The Google Account acts as a key to both consumer accounts and Google Workspace accounts. The principal difference is that a consumer sets up their own Google Account and an administrator sets up a Google Account for each user in a Google Workspace organization.

      The administrator retains centralized control of the Google Accounts in a Google Workspace organization and can configure many settings to control what the users can do. As a trivial example, the administrator can control whether or not users can change their profile photos and personal information.

      Web-Based