SharePoint For Dummies. Rosemarie Withee

that fails to get as much attention as it deserves is its integration with Microsoft Office. If you use Office products such as Teams, Word, Excel, PowerPoint, OneNote, and Outlook, then you’re already primed to leverage SharePoint. In fact, you might be working with SharePoint from within Office and not even realize it!

      Working with SharePoint from within Microsoft Office products is covered in Chapter 9.

Part 2

      Diving Headfirst into SharePoint

IN THIS PART …

      Explore the SharePoint Mobile App — get it installed and learn how to access some of the most common elements of SharePoint right on your smartphone.

      Take a deep dive into SharePoint sites. Learn how to create your own site using one of SharePoint’s many site templates and how to link sites together with Hub Sites.

      Work with Web Parts to display content on web pages.

      Learn how to create, upload, and view content in SharePoint and take advantage of SharePoint as a content management system to get a handle on all your digital data.

      Explore how SharePoint can be used with the Office productivity apps on desktop computers and laptops as well as on mobile devices.

      Take a look at SharePoint’s social networking features that let individuals and groups communicate, collaborate, share, and connect.

Chapter 4

      Discovering SharePoint in Your Pocket

      IN THIS CHAPTER

      

Installing the SharePoint Mobile App

      

Finding your way around the SharePoint Mobile App

      

Getting familiar with the features available

      Over the years, SharePoint has become the dominant product for company intranet sites. Remember, an intranet site is a website for only your organization and includes things like human resources information, company policies, time entry, and so on. Microsoft recognized that more and more people are using mobile devices; thus, it created a SharePoint Mobile App. Think of the SharePoint Mobile App as SharePoint running on your mobile phone. Microsoft likes to claim that the app provides your organization’s intranet right in your pocket.

      In this chapter, you get the SharePoint Mobile App installed and learn how to use the app, including how to navigate and access some of the most common elements of SharePoint.

Installing the SharePoint Mobile App

      Before diving into the functionality of the SharePoint Mobile App, you first need to install it on your smartphone and/or device.

      Installing on iOS

      To install the SharePoint Mobile App on your iPhone or iPad:

      1 Open the Apple App Store on your iOS device.

      2 Tap Search at the bottom of the screen to display the Search bar.

      3 Search for “sharepoint” in the search bar.Make sure you choose the Microsoft app, as shown in Figure 4-1.

      4 Tap the Get button to install the app on your device.

      5 Once the app has finished installing, tap the Open button.

      FIGURE 4-1: Installing the SharePoint app in the Apple App Store.

      Installing on Android

      To install the SharePoint Mobile App on your Android phone or tablet:

      1 Open the Google Play store on your Android device.

      2 Search for “sharepoint” in the search bar.Make sure you choose the Microsoft app, as shown in Figure 4-2.

      3 Tap the Install button to install the app on your device.

      4 Once the app has finished downloading and installing, tap the Open button.

      FIGURE 4-2: Installing the SharePoint app in the Google Play store.

Signing into the SharePoint Mobile App

When you first open the SharePoint Mobile App after installing it, you are presented with a sign-in screen where you can choose to sign into SharePoint Online or SharePoint Server (the on-premises version of SharePoint run by your local IT team), as shown in Figure 4-3.

      

To keep things simple, we will sign into SharePoint Online using the trial account we created in Chapter 1. If your organization is using SharePoint Server On-Premises, then you will need to get the sign-in information from your IT department.

      FIGURE 4-3: The SharePoint Mobile App sign-in screen.

To sign into SharePoint Online:

      1 Tap the Sign in to SharePoint Online button.

      2 Enter your username.In Chapter 1, we created our account and chose the account name sharepointfordummies.This gives us the domain: sharepointfordummies.onmicrosoft.com. We also chose the username as info. So our sign in username is [email protected].

      3 Enter your password and tap Sign In.You will be asked if you want to let the app give you notifications. For our example, we do.

      4 Tap Yes.The first-run experience for the SharePoint Mobile App appears and provides you guidance on the Find tab at the bottom of the screen, as shown in Figure 4-4.

      Congratulations! You are up and running with SharePoint on your mobile device.

      FIGURE 4-4: The initial screen after signing into the SharePoint Mobile App for the first time.

Finding Your SharePoint Stuff with the Find Tab

      When you first sign