Influence Without Authority. Cohen Allan R.

for their support we thank Margie Kurtzman, Jim Murphy, Sheila Faherty, as well as George Recck and his angels of computer mercy, Ara Heghinian, Scott Andersen, and especially John Walker, who promptly and patiently rescued lost files and answered countless questions. The Graduate School of Business at Stanford also provided valuable support.

      Our extended families have also played an important part in helping us, not only by their encouragement but also by the lessons on influence they teach as we interact with them. For their contributions to our ongoing education, we are forever grateful to our wives, children, parents, brothers, in-laws, aunts, uncles, and cousins – a veritable army of informal instructors.

Additional Acknowledgments for the Second Edition

      We are grateful to an additional group of colleagues and managers who have provided us with feedback and examples. Andrea Corney, Anne Donnellon, PJ Guinan, David Hennessey, James Hunt, Martha Lanning, Carole Robin, Phyllis Schlesinger, Mike Smith, Neal Thornberry, and Yelena Shayenzon have built our ideas and helped with the manuscript. Eric Arcese, Timlynn Babitsky, Suzanne Currey, Brian Duerk, David Garabedian, Mary Garrett, Doug Giuliana, Mike Glass, Tony Greco, Fran Grigsby, Jan Jefarian, Sandi Medeiros, Akihiro Nakamura, Efren Olivares, Dan Perlman, Ethan Platt, Carole Robin, Jim Salmons, Nettie Seabrooks, Scott Timmins, and Paul Westbrook all contributed examples in one form or another. We are also deeply appreciative to the hundreds of managers with whom we have worked, who provide criticism, hard-nosed assessment of the utility of our ideas, and wonderful examples of how they struggle with or use influence at work.

      The vagaries of publishing have brought us several Wiley editors since the first edition, all of whom we enjoyed, but we worked most closely with Paula Sinnott, Richard Narramore, and Emily Conway. We thank them for forcing us to make the manuscript ever more accessible and useful.

      Alas, despite our profound gratitude to a lengthy list of helpful influencers, we cannot escape final accountability for the results of their splendid efforts. Only we had the authority to complete this book, and we are responsible for its contents.

Acknowledgments for the Third Edition

      We are deeply grateful to Nan Langowitz, who suggested the idea for a chapter on gender and influence and added so much to our understanding and perspective that we asked her to coauthor it. Aaron Levie and Dan Levin graciously agreed to write a foreword to this edition, no small feat while running a company that is exploding in size. Additionally, we add only names of those who made new or increased contributions to our examples or learning. To all of them, heartfelt thanks! Matt Abrahams, Shelly Anderson, Kavita Bhat, Alan Briskin, Nancy Brown-Jamison, Crystal Bryant, Jocelyn Cascio, Susan Harris, Vishwas Hegde, James Hunt, Gloria Lee, Zhengwei Luo, Shirley Marom, Kate McKone-Sweet, Larkin Mehta, Barbara Merz, Grant Miller, Gopi Parampalli, Carole Robin, Beth Schirick, Lisa Stefanac, Bobbi Thomason, Eiko Tsukamoto, Bonnie Wentworth, Paul Westbrook, Roz Winegrad, and Judi Wise. In addition, our students and clients constantly enrich our understanding. As always, we accept responsibility for the final product.

      PART I

      INTRODUCTION

CHAPTER 1

      WHY INFLUENCE: WHAT YOU WILL GET FROM THIS BOOK

      Influence is one of the hottest topics with all of my clients – how can I have more, how can I develop more in my team, how can I be more effective with influence efforts? So much work today is cross team, cross function, project oriented where the leader and the person accountable rarely has formal authority. If you do, and you use your formal authority, it doesn't tend to go well.

– Wanda Wallace, President and CEO, Leadership Forum; VoiceAmerica Talk Radio, Host of “Out of the Comfort Zone”

      This book is about influence – the power to get your work done. You need to influence those in other departments and divisions: people you can't order and control. You need to influence your manager and others above you, and you certainly can't order and control them!

      But you are not alone: nobody has the formal authority to achieve what is necessary, not even with those who report to them. It is an illusion that once upon a time managers could make their direct reports do whatever was needed. Nobody has ever had enough authority – they never have and never will. Organizational life is too complicated for that.

      Yet, you can have enough influence to make things happen – and this book will tell you how.

      You will learn how to move others to accomplish important objectives, in a way that benefits them as well as you and the organization. We build on a way of working that you already know, though it is easy to lose sight of how to create win-win trades in difficult situations or when dealing with difficult individuals, groups, or organizations. The book teaches you how to stop doing the things that get in the way of influencing those problematic situations and can dramatically increase your ability to get things done.

When we first wrote about influence in the 1980s, we had to justify its importance to people at all levels of the organization. At that time, the leadership and managerial focus was on how to command better, how to give clear directions and how to ensure compliance. But the world was changing, with a greater need for managing laterally and upward – along with less ability to just give orders downward. Today, almost everyone knows that influence is how the world works. We have lost count of the people who hear the title of this book, Influence without Authority, and instantly say, “That's my life” (Table 1.1).

Table 1.1 Forces Increasing the Need for Influence Skills

      Few people can do anything significant alone. This requires influence in three directions.

      Along with death and taxes, bosses are faced with this inevitable certainty of organizational life. In a flat organization, the boss may be a distant, benevolent resource, while in a more hierarchical one the boss may be breathing down your neck, but no one escapes having someone officially responsible for him or her. Even CEOs have a board and sources of financing they must influence, not to mention the financial markets, the press, and other organizations needed to create or sell company products.

      Similarly, virtually everyone in organizations must deal with peers. Very few jobs let a person work completely solo. Most are dependent upon, and important to, a variety of colleagues.

      Finally, some people also have responsibility as supervisors of others – the bosses to all those subordinates just mentioned. These managers are expected to utilize fully their subordinates' talents to see that the assigned work gets done.

      Therefore, those keeping their heads down and working only within their immediate areas will slowly become extinct. Whatever your job, you are expected to join your colleagues in important work, which will lead you to influence and be influenced. You will need to know how to sell important projects, persuade colleagues to provide needed resources, create satisfactory working relationships with them and their managers, insist that your boss respond to issues that may not appear important to him or her, and (in turn) give thoughtful responses to requests associates make of you. The person asking something of you today may be the very one you'll need next week.

      Here is an actual example (only some names disguised) of life in today's organizations.

      Manucom, Inc., a successful manufacturing firm, recognized important market shifts in their industry. In 2014, the company expanded to a slightly different market space and invested heavily in building a software product. The company wanted to rapidly transition into a technology company structured into separate technology and product teams. Most of the product team, which was responsible for sales and marketing, had backgrounds with little technological understanding. (They cared about and were rewarded for creating a successful new product and generating demand so that it could be sold at profitable prices and volumes. The technology team was most interested in creating a new and interesting technology with the latest bells and whistles, regardless of whether customers wanted them or would pay for them. Their rewards came from technical complexity and novelty, solving difficult problems independent of demand.) The technical and product teams were supposed to be linked by the platform management team, whose members had technology