PowerPoint 2016 For Dummies. Lowe Doug

ready.

      Light some votive candles. Take two Tylenol. Put on a pot of coffee. If you’re allergic to banana slugs, take an allergy pill. Sit in the lotus position facing Redmond, Washington, and recite the Windows creed three times:

      Microsoft is my friend. Resistance is futile. No beer and no TV make Homer something something … .

      2. Press the Windows key on your keyboard.

      The Windows key is the one that has the fancy Windows flag printed on it. On most keyboards, it’s located between the Alt and Tab keys. When you press this button, Windows brings up the Start page, which lists your commonly used applications in large tiles.

      3. Click the PowerPoint 2016 tile.

      That’s all there is to it – PowerPoint starts up in a flash. (Note that you might have to scroll the Start screen to the right to find the PowerPoint 2016 tile.)

      If you’re using Windows 7, the procedure is a little different:

      1. Click the Start button.

      The Start button is ordinarily found in the lower-left corner of the Windows display. When you click it, the Start menu appears. The Start menu works pretty much the same, no matter which version of Windows you're using.

      

If you can’t find the Start button, try moving the cursor all the way to the bottom edge of the screen and holding it there a moment. With luck on your side, you see the Start button appear. If not, try moving the cursor to the other three edges of the screen: top, left, and right. Sometimes the Start button hides behind these edges.

      2. Point to All Programs on the Start menu.

      After you click the Start button to reveal the Start menu, move the cursor up to the words All Programs and hold it there a moment. Yet another menu appears, revealing a bevy of commands.

      3. Choose Microsoft Office ⇒ Microsoft Office PowerPoint 2016.

      Your computer whirs and clicks and possibly makes other unmentionable noises while PowerPoint comes to life.

      

If you use PowerPoint frequently, it might appear in the Frequently Used Programs list directly on the Start menu so you don’t have to choose All Programs ⇒ Microsoft Office to get to it. If you want PowerPoint to always appear at the top of the Start menu, choose Start ⇒ All Programs ⇒ Microsoft Office. Then, right-click Microsoft Office PowerPoint 2016 and choose the Pin to Start Menu command.

      

If you hate clicking through menus but don’t mind typing, another way to start PowerPoint is to press your keyboard’s Windows key (usually found between the Ctrl and Alt keys), type the word powerpoint, and press the Enter key. (Note that this trick works only in Windows 7.)

      Navigating the PowerPoint Interface

When you start PowerPoint, it greets you with the screen shown in Figure 1-1. This screen lets you create a blank presentation, open a recently used presentation, or create a new presentation based on a template. You can also take a video tour of PowerPoint.

       Figure 1-1: PowerPoint’s opening screen.

      For the purposes of this chapter, click Blank Presentation to get started with a new presentation. You will next be greeted with a screen that’s so cluttered with stuff that you’re soon ready to consider newsprint and markers as a viable alternative for your presentations. The center of the screen is mercifully blank, but the top part of the screen is chock-full of little icons and buttons and doohickeys. What is all that stuff?

Figure 1-2 shows the basic PowerPoint screen in all its cluttered glory. The following list points out the more important parts of the PowerPoint screen:

       Figure 1-2: PowerPoint’s cluttered screen.

      ✔ Ribbon: Across the top of the screen, just below the Microsoft PowerPoint title, is PowerPoint’s main user-interface gadget, called the Ribbon. If you’ve worked with earlier versions of PowerPoint, you were probably expecting to see a menu followed by one or more toolbars in this general vicinity. After meticulous research, Microsoft gurus decided that menus and toolbars are hard to use. So they replaced the menus and toolbars with the Ribbon, which combines the functions of both. The Ribbon takes some getting used to, but after you figure it out, it actually does become easier to use than the old menus and toolbars. The deepest and darkest secrets of PowerPoint are hidden on the Ribbon. Wear a helmet when exploring it.

      Note that the exact appearance of the Ribbon varies a bit depending on the size of your monitor. On smaller monitors, PowerPoint may compress the Ribbon a bit by using smaller buttons and arranging them differently (for example, stacking them on top of one another instead of placing them side by side).

      For more information about working with the Ribbon, see the section “Unraveling the Ribbon,” later in this chapter.

      ✔ File tab: The first tab on the Ribbon is called the File tab. You can click it to switch the program into a special mode called Backstage View, which provides access to various functions such as opening and saving files, creating new presentations, printing, and other similar chores. For more information, see the section “Taking the Backstage Tour,” later in this chapter.

      ✔ Quick Access toolbar: Just above the Ribbon is the Quick Access toolbar, also called the QAT for short. Its sole purpose in life is to provide a convenient resting place for the PowerPoint commands you use the most often.

      Initially, this toolbar contains just three: Save, Undo, and Redo. However, you can add more buttons if you want. To add any button to the QAT, right-click the button and choose Add to Quick Access Toolbar. You can also find a pull-down menu at the end of the QAT that lists several frequently used commands. You can use this menu to add these common commands to the QAT.

      ✔ Current slide: Right smack in the middle of the screen is where your current slide appears.

      ✔ Slides pane: To the left of the slide is an area that shows thumbnail icons of your slides. You can use this area to easily navigate to other slides in your presentation.

      ✔ Task pane: To the right of the slide is an area called the task pane. The task pane is designed to help you complete common tasks quickly. When you first start PowerPoint, the task pane isn’t visible, so you can’t see it in Figure 1-1. However, it appears whenever it’s needed, and you can see plenty of examples of it throughout this book.

      ✔ Status bar: At the very bottom of the screen is the status bar, which tells you the slide that is currently displayed (for example, Slide 1 of 1).

      

You can configure the status bar by right-clicking anywhere on it. This right-click reveals a list of options that you can select or deselect to determine which elements appear on the status bar.

      ✔ Zoom control: PowerPoint automatically adjusts its zoom factor so that Slide View displays each slide in its entirety. You can change the size of your slide by using the zoom control slider that appears at the bottom right of the window.

      

You’ll never get anything done if you feel that you have to understand every pixel of the PowerPoint screen before you can do anything. Don’t worry about the stuff that you don’t understand; just concentrate