Successful Time Management For Dummies. Zeller Dirk

I get that done?” You can achieve a deeper slumber by knowing you have your time and tasks under control.

       Activating your subconscious mind

      You also trigger your subconscious mind while you sleep. Because you have created your list, your subconscious works on that list while you rest. Your subconscious mind turns the challenges and problems over and over like a rotisserie, and eventually it comes up with strategies and solutions. Have you ever gone to bed with a problem or challenge only to wake up with a couple of new ideas on how to solve them? Your subconscious mind created those ideas while you slept. Always give your subconscious something to do at night by.. handing it a list.

       The 1,000 percent return

      There is always a large payoff for planning. Many studies have indicated that for every minute of planning you save ten minutes in execution. That is a 1,000 percent return on your time with proper planning. Those numbers don’t really illustrate a return of 1,000 percent; a monetary example can put the proper scope on it.

      If you have $10,000 and you got a 1,000 percent return in one year, at the end of the year you would have $100,000. If you receive a 1,000 percent return the next year, you would have $1,000,000. The initial investment went from $10,000 to $1,000,000 in less than two years. That’s the type of return you can receive each day from planning properly.

      Frequently the response I hear is, “I am too busy to plan.” I have even tried to use that excuse myself. The truth is that even if you planned out everything in excruciating detail by forcing yourself to do it, you most likely would not invest more than a few minutes a day in the whole planning process. Strange as it may sound, sometimes you may need to slow down in order to speed up. Planning is the only pathway to greater productivity and quality of life.

      The wasted time and mistakes you make are most likely related to a lack of planning. The most epic failures have commonality in lack of planning. My single most disastrous business failure came from lack of planning. I rushed into a decision without giving it the thought, planning, research, and care it deserved. It cost me a year of my life and hundreds of thousands of dollars in income. It was an expensive lesson on planning in time and treasure.

       Assemble all that is needed

      After you have planned out your day, a project, or even dinner, you then need to gather your materials to start and complete the project. I frequently cook with my kids, both Annabelle and Wesley. They get so excited that when we decide which recipe to make together they are instantly ready to crack the eggs and start mixing. I have to slow them down to read the recipe, gather all the ingredients, the measuring cups, pans to bake in, bowls, hand mixer, and so on. I want all of the tools on the counter in an organized fashion for a couple of reasons.

      The kids and I might find a trip to the store is necessary for a missing ingredient before we start. That certainly will add time to the project. We could find something else to cook where we have all the ingredients, saving us a trip. We save time by not wandering around the kitchen from pantry to refrigerator to food preparation area. It saves time in cleanup because the mess is concentrated in one area rather than all over the kitchen. By assembling all that is needed, you save considerable time.

      Before you start on anything, ask yourself these key questions:

       ✓ What data or information would make completing this quicker?

       ✓ Is there some information I don’t have that would save me time for this project?

       ✓ Do I really have everything I need?

      The cycle of planning, to gathering, to implementation is the cycle of success and efficiency. If you have to backtrack to gather resources after you’ve begun implementation, or go back to planning because your execution is stalled, and the waste of your time in the backtracking is a significant loss.

       Handle everything – just once

      In today’s technology world, you deal with less paper because of electronic documents; even with electronic documents you tend to handle and review them multiple times before acting on them. This review is as if you had paper stacked on your desk; it’s just now in your computer and email inbox. The shuffling and reshuffling just happens inside your computer, so it seems far more efficient. The truth is you can just store more stuff easily so your productivity can really plummet.

      If you’re like me, at times you tend to hoard stuff. Because you can store so much in electronic files you tend to keep rather than purge. You can be more efficient with your time if you throw away documents, files, and paper that you don’t need. Anything that is not relevant to your life, family, business, or goals, throw it out. Ask yourself, “Is there a negative consequence to throwing this out now?” If the answer is no, throw it out now.

      If you need this information in the future, is there another place you could easily access it? The truth in our society is, information is becoming a commodity. Information is readily available, so keeping it because you might need it in the future only overloads you with files, documents, and stuff.

Grabbing the Three Keys to Personal Organization

      Your personal organization is one of the largest influences of your success and happiness in your life. Your personal organization skills and systems help you feel more fulfilled, productive, and achieve a mental state of wellbeing overall. There are three keys that you want to apply frequently to improve your personal organization. Take a look at the next three sections to key in on these skills.

       Stepping back to evaluate

      Evaluating your key work areas can reveal a lot about the person working there. By stepping back from your desk or work area, you can ask the questions, “What type of person works at this desk? Are they organized or unorganized? Does it appear they have an effective system in getting work done? What changes should they make in their organization? Would I trust this person with an important task based on this work environment? What are the reasons I would or wouldn’t?”

      You need to have an honest evaluation with yourself, as if you hired a third party or neutral authority to review your work space. What do you see, and what would they see? Then repeat that process for your home office. Does it have the look from an outsider’s as a productive environment? What does your briefcase, computer files, car, purse, closet, house, yard, garage look like? Who is the person who would live this manner? Would you entrust this person with an important task to be completed?

       Developing neatness habits

      For some of us, including myself, this one is really tough. I admit of all the concepts, systems, and strategies this one is my Achilles’ heel. I am better at this by following some of my own counsel, but I am clearly a work in progress. There is no question we can save time and increase productivity by organizing or even cleaning up our workspace. We all need a sense of order and organization to feel calm, relaxed, and in control of our surroundings. Your actual work environment can create a feeling of pleasure and satisfaction or stress and frustration. By instituting order and neatness, you can increase your productivity.

      When you create this ordered environment, your self‐esteem increases. You’re more self‐confident in a successful outcome. That self‐confidence emotion creates a willingness to be creative, innovate, try new things, and take risks. You feel more in control with more power.

      All this neatness removes the roadblocks of frustration and generates more energy. The higher energy level taps into your resources and determination to accomplish the task at hand faster and more efficiently. Establishing neatness habits has far‐reaching benefits, reducing your time while increasing your wellbeing and the results you achieve.

       Refuse to excuse

      “Refuse to excuse” should be a life mantra and not applied only to time management. Too many people let themselves off the hook with excuses of why tasks and chores didn’t get done or why these folks didn’t accomplish their mission. People who are messy frequently make excuses to justify or cover up a mess. “That’s just the way I am,” or “I know where everything is,” or